Legal – Terms, Conditions & Policies
General T&Cs (Terms & Conditions)
EVENTS (ACTIVATE FitCon)
Organizer may cancel all or any part of the Event for any reason beyond its reasonable control, including but not limited to, natural or public disaster, act of God, acts of terrorism, venue construction, insufficient participation, market fluctuations, government regulation, or similar reasons, in which case Organizer will refund to participant. A change in the name, presenter or date of the Event does not constitute a cancellation by Organizer.
Event Emergency Action Plan
Any cancellation due to “state of emergency”, will be broadcasted via social media sites and email notification.
In the event of an “on site” emergency, please listen to the volunteers who will escort you out of your room, or provide you with instruction.
If you have a mobility issue and need assistance, in case of an emergency evacuation, please speak with someone from the registration desk and they will arrange to meet you at your workshop or will meet you at a specified meeting point to help escort you out of the building.
None of the Event Providers are liable for any damage, loss, harm, or injury to the person, property, or business, or any of its visitors, officers, agents, employees, or other representatives, resulting from theft, fire, earthquake, water, unavailability of the venue or intermediate staging facilities, insufficient participation, accident, or any other reason in connection with the Event or any planning meetings, demonstrations, or stagings, except to the extent such liability arises directly from the willful misconduct of the Event Provider against whom liability is sought to be assessed.
Event Special Conditions & Refund Policy*
No registration cancellations/no refunds after Feb 18, 2020.
You may transfer your registration (to another person) up until April 1, 2020.
Organizer may change (replace) presenter due to emergency or illness, where they cannot attend.
No session selection changes within 60 days of event.
If you cancel your registration prior to Feb 18th, there is a $20 processing fee.
Scholarships also apply.
If you register online, all service fees are non refundable.
*UPDATE FOR COVID-19
During this time of uncertainty and the constant evolution of COVID-19 here in Canada, we are determined to support you, your passion, your education, your career and also reinvent ACTIVATE 2020 as best we can. While our preference is to be with you in person, it is sadly out of our control. The guidelines set by the Federal and Provincial Government, the World Health Organization, and Ottawa Public Heath, forbid us from coming together in person. The ACTIVATE FitCon is not cancelled. We have simply relocated to a virtual platform on May 8th, 9th, 10th, 2020. All registered delegates will automatically be transferred, as per original registration itinerary.
We are confident that this is the fairest solution during these unprecedented times.
There are NO registration changes/cancellations to the Virtual ACTIVATE FitCon beyond April 18th, 2020. An email was sent out to all delegates on April 15th, 2020. As an alternative, you may transfer your registration to a friend or colleague, or to our April 17th, 2021 event.
CECs (Continuing Education Credits)
Full CEC certificates are only eligible to those who attend the Full Day FitCon*. You may be eligible to receive individual CECs for single sessions, but you only qualify for a full certificate of attendance, if you attend the full day. (*Note: WakeUp Workouts are optional.).
Group Discounts – Special Terms and Conditions for ACTIVATE FitCon 2020
You must be an active employee of a sponsored group in order to qualify for the special discounted registration price. You must provide your homeclub details upon registration. In order to qualify for the ACTIVATE FitCon CEC certificate, you must attend the full day. This certificate can be presented to your manager, in order to qualify for “in house” recognition.
Collection of Information
We collect personally identifiable information, like names, postal addresses, email addresses, etc., when voluntarily submitted by our visitors. You may receive newsletters, offers and emails pertaining to our programs and services. You may opt out at any time.
Commitment to Data Security
Your personally identifiable information is kept secure. Only authorized employees, agents and contractors (who have agreed to keep information secure and confidential) have access to this information. All emails and newsletters from this site allow you to opt out of further mailings.
The Site may use cookie and tracking technology depending on the features offered. Cookie and tracking technology are useful for gathering information such as browser type and operating system, tracking the number of visitors to the Site, and understanding how visitors use the Site. Cookies can also help customize the Site for visitors. Personal information cannot be collected via cookies and other tracking technology, however, if you previously provided personally identifiable information, cookies may be tied to such information. Aggregate cookie and tracking information may be shared with third parties.
The information presented herein(purchased from any program) is in no way intended as medical advice or to serve as a substitute for medical counseling. Rather, as nutritional and exercise guidance this is intended only to supplement, not replace, medical care or advice as part of a healthful lifestyle.
As such, the information should be used in conjunction with the guidance and care of your physician. You must consult your physician before beginning this program as you would with any exercise program. If you choose not to obtain the consent of your physician and/or work with your physician throughout the duration of your time using this product from The Fitness Station (Ottawa) Ltd., you are agreeing to accept full responsibility for your actions.
By utilizing the nutritional guidance and exercise strategies contained herein(purchased from any program) , you recognize that despite all precautions on the part of Connie Beaulieu or other staff/contractors or trainers of The Fitness Station (Ottawa) Ltd.. There are risks of injury or illness which can occur with any program and you assume such risks and waive, relinquish and release any claim which you may have against Connie Beaulieu or other staff/contractors or trainers of The Fitness Station (Ottawa) Ltd. or its affiliates as a result of any future physical injury or illness incurred in connection with, or as a result of, the use or misuse of this nutritional guide and exercise program for personal use.
Distribution of Information
We may share information with governmental agencies or other companies assisting us in fraud prevention or investigation. We may do so when: (1) permitted or required by law; or, (2) trying to protect against or prevent actual or potential fraud or unauthorized transactions; or, (3) investigating fraud which has already taken place. The information is not provided to these companies for marketing purposes.
Email Subscriptions / Form Submissions
When you submit your email and details via one of our contact forms, we promise not to pass on your submitted information to any third party. We also understand that you may want to confirm or leave the email subscription at any point hence we ask that you send an email to: email@example.com with the subject stating whether you wish your email to be confirmed or deleted. If we do not hear from you we will automatically assume you wish to be kept on the list.
GDPR Compliance | Privacy & Security
This website complies with the General Data Protection Regulation (GDPR) regulation as set out HERE. It does this by adhering to the advice supplied by the Information Commissioner’s Office as set out HERE. It is very important to note that by viewing pages and clicking the links of this website you are consenting to your involvement with the GDPR regulations such as the use and management of your personal information. Any queries you have relating to this law should be made clear by contacting us. If you do not agree with our policies please opt out by not visiting this website anymore once you are satisfied all your data queries have been dealt with.
By clicking the “Stay” button on the alert bar shown at the bottom of a page and or not choosing to click the “Leave” button you have chosen to abide by our Terms, Conditions & Policies. Furthermore, every time you are viewing a page on this website and clicking a link you are confirming your consent to abide by our data terms and conditions and privacy policies. This means some data relating to you might be stored on our servers. For example if you sign up to become a user and receive a profile page, your name and email is considered data stored by us. We need such data so that you can log back in whenever you wish to view and amend your profile details. This information is not likely to be passed on to any third party. If you opt into a form which involves the need to use a third party then your details may be passed on, if you click a link to an external service appropriate personal information maybe transferred, for example if you are claiming 50% off an Amazon purchase your analytics may follow you from this website to Amazon.com this is considered a legal and sensible form of normal data collection which is designed to serve your personal needs as appropriately and easily as is possible, giving you a great user experience. Submitting information to us via a form and or subscription is also seen as you approving of us using the submitted information to best serve your needs. At all costs we aim to safeguard your data and hope you understand that it is in our best interest to do so.
- First check which browser/s you have used when visiting this website and delete all of the stored information held within each browser. You can do this by following the advice found in Option1 and or Option2.
If you are still concerned what cookie related information may have been stored please contact us directly via our contact details.
ACTIVATE is run by The Fitness Station (Ottawa) Ltd, established and run in Canada, with its permanent office at 3844 Marble Canyon, Ottawa, Ontario K1V 1P8.
This website is hosted with Cnlovesdigital.com.
By e-mail: firstname.lastname@example.org
By Phone: 1.613.822.7488
Customer Service Contact
Customers may contact us with any questions or service requests
By e-mail: email@example.com
By Phone: 1.613.822.7488
The “products” on offer at this site are non-physical and as such no actual shipping of goods takes place. Services are provided either in person, or via electronic means (including but not limited to this website, its forums, e-mail and other digital forms of communication). Payments are not refundable.
If you purchase a VIP membership or other product identified as a recurring subscription, your card will automatically be charged on the timeframe specified in that product’s description. For example, a product marked at $19.99 per month and purchased on the 12th of any given month will be billed each subsequent month on 12th of that month, until such a time as the customer contacts us with a request to discontinue their subscription. To cancel your subscription at any time, email firstname.lastname@example.org or call 1.613.822.7488. You must provide 30 days notice.
All sales are subject to a 13% tax as per Canadian law.
You must view and agree to the FitCon Session Waver before undertaking a fitness session at FitCon (virtual or live).
*We reserve the right to make changes to this policy. Any changes to this policy will be posted.