Legal


General T&Cs (Terms & Conditions)

Collection of Information
We collect personally identifiable information, like names, postal addresses, email addresses, etc., when voluntarily submitted by our visitors. You may receive newsletters, offers and emails pertaining to our programs and services. You may opt out at any time.

Commitment to Data Security
Your personally identifiable information is kept secure. Only authorized employees, agents and contractors (who have agreed to keep information secure and confidential) have access to this information. All emails and newsletters from this site allow you to opt out of further mailings.

Cookie/Tracking Technology
The Site may use cookie and tracking technology depending on the features offered. Cookie and tracking technology are useful for gathering information such as browser type and operating system, tracking the number of visitors to the Site, and understanding how visitors use the Site. Cookies can also help customize the Site for visitors. Personal information cannot be collected via cookies and other tracking technology, however, if you previously provided personally identifiable information, cookies may be tied to such information. Aggregate cookie and tracking information may be shared with third parties.

Disclaimer

The information presented herein(purchased from any program) is in no way intended as medical advice or to serve as a substitute for medical counseling. Rather, as nutritional and exercise guidance this is intended only to supplement, not replace, medical care or advice as part of a healthful lifestyle.

As such, the information should be used in conjunction with the guidance and care of your physician. You must consult your physician before beginning this program as you would with any exercise program. If you choose not to obtain the consent of your physician and/or work with your physician throughout the duration of your time using this product from The Fitness Station (Ottawa) Ltd., you are agreeing to accept full responsibility for your actions.

By utilizing the nutritional guidance and exercise strategies contained herein(purchased from any program) , you recognize that despite all precautions on the part of Connie Beaulieu or other staff/contractors or trainers of The Fitness Station (Ottawa) Ltd.. There are risks of injury or illness which can occur with any program and you assume such risks and waive, relinquish and release any claim which you may have against Connie Beaulieu or other staff/contractors or trainers of The Fitness Station (Ottawa) Ltd. or its affiliates as a result of any future physical injury or illness incurred in connection with, or as a result of, the use or misuse of this nutritional guide and exercise program for personal use.

Distribution of Information
We may share information with governmental agencies or other companies assisting us in fraud prevention or investigation. We may do so when: (1) permitted or required by law; or, (2) trying to protect against or prevent actual or potential fraud or unauthorized transactions; or, (3) investigating fraud which has already taken place. The information is not provided to these companies for marketing purposes.

Email Subscriptions

When you submit your email and details via one of our contact forms, we promise not to pass on your submitted information to any third party. We also understand that you may want to confirm or leave the email subscription at any point hence we ask that you send an email to: info@activatefit.ca with the subject stating whether you wish your email to be confirmed or deleted. If we do not hear from you we will automatically assume you wish to be kept on the list.

Privacy Policy
Thank you for visiting our web site. This privacy policy tells you how we use personal information collected at this site. Please read this privacy policy before using the site or submitting any personal information. By using the site, you are accepting the practices described in this privacy policy. These practices may be changed, but any changes will be posted and changes will only apply to activities and information on a going forward, not retroactive basis. You are encouraged to review the privacy policy whenever you visit the site to make sure that you understand how any personal information you provide will be used.

Note: the privacy practices set forth in this privacy policy are for this web site only. If you link to other web sites, please review the privacy policies posted at those sites.

Event Cancellations

Organizer may cancel all or any part of the Event for any reason beyond its reasonable control, including but not limited to, natural or public disaster, act of God, acts of terrorism, venue construction, insufficient participation, market fluctuations, government regulation, or similar reasons, in which case Organizer will refund to participant. A change in the name or date of the Event does not constitute a cancellation by Organizer.

Event Emergency Action Plan

Any cancellation due to “state of emergency”, will be broadcasted via social media sites and email notification.

In the event of an “on site” emergency, please listen to the volunteers who will escort you out of your room, or provide you with instruction.

If you have a mobility issue and need assistance, in case of an emergency evacuation, please speak with someone from the registration desk and they will arrange to meet you at your workshop or will meet you at a specified meeting point to help escort you out of the building.

None of the Event Providers are liable for any damage, loss, harm, or injury to the person, property, or business, or any of its visitors, officers, agents, employees, or other representatives, resulting from theft, fire, earthquake, water, unavailability of the venue or intermediate staging facilities, insufficient participation, accident, or any other reason in connection with the Event or any planning meetings, demonstrations, or stagings, except to the extent such liability arises directly from the willful misconduct of the Event Provider against whom liability is sought to be assessed.

Event Special Conditions & CECs

No registration cancellations after registering. You may transfer your registration up until 48 hours of event.
No session selection changes within 60 days of event.
Full CEC certificates are only eligible to those who attend the Full Day FitCon. You are eligible to receive individual CECs for single sessions, but you only qualify for a full certificate of attendance, if you attend the full day.

City of Ottawa Employee – Special Terms and Conditions for ACTIVATE FitCon 2018

As a City of Ottawa active Part-Time Fitness Instructor, Personal Trainer, Weight and Cardio Room Attendant, or Aquafitness Instructor (referred to as Part-Time Fitness Staff), there are 160 sponsored spots available at ACTIVATE FitCon 2018.

For part-time fitness staff to qualify for reimbursement (30-days after the conference), you must:

  • Be one of 160 registrants to register online paying $99 (credit card is the recommended method of payment).
  • Attend all of your sessions.
  • Proof of attendance you must have signed into all of your sessions (your personal signature is required on the attendance sheet for every session, no one is allowed to sign on your behalf), full participation and arriving on time and staying for the entire workshop, is mandatory for every session.
  • You will not receive a refund if you cancel your registration after Feb 21, 2018
  • You must attend the full day of sessions.

In addition, registrants in general:

  • All City of Ottawa fitness employees are granted a registration discount, using code provided from your manager. You must have an employee number. This discounted rate is $99.
  • Cannot change sessions after Feb 21, 2018.
  • May transfer registration/itinerary to another person up until April 1st, 2018.
  • Must attend a minimum of 4 sessions to receive a full CEC certificate. Attending fewer sessions, will only qualify for CECs allotted to that specific session.
  • Refunds may be available for single sessions (up to a value of $99).

 

Movati Athletic Employee – Special Terms and Conditions for ACTIVATE FitCon 2018

You must be an active employee of Movati Athletic in order to qualify for the special discounted registration price. You may obtain your special coupon code from your home club/manager.  In order to qualify for the ACTIVATE FitCon CEC certificate, you must attend the full day. This certificate can be presented to your manager, in order to qualify for “in house” recognition.

Company Details

Our Company
ACTIVATE FitCon is run by The Fitness Station (Ottawa) Ltd, established and run in Canada, with its permanent office at 3844 Marble Canyon, Ottawa, Ontario K1V 1P8.

Hosting

This website is hosted with Cnlovesdigital.com.

Contact Information

Contact Information
If you have any questions, concerns, or comments about our privacy policy you may contact us using the information below:

By e-mail: info@activatefit.ca
By Phone: 1.613.822.7488

Sales

Customer Service Contact
Customers may contact us with any questions or service requests
By e-mail: info@activatefit.ca
By Phone: 1.613.822.7488

Delivery
The “products” on offer at this site are non-physical and as such no actual shipping of goods takes place. Services are provided either in person, or via electronic means (including but not limited to this website, its forums, e-mail and other digital forms of communication). Payments are not refundable.

Membership/Subscription
If you purchase a VIP membership or other product identified as a recurring subscription, your card will automatically be charged on the timeframe specified in that product’s description. For example, a product marked at $19.99 per month and purchased on the 12th of any given month will be billed each subsequent month on 12th of that month, until such a time as the customer contacts us with a request to discontinue their subscription. To cancel your subscription at any time, email info@activatefit.ca or call 1.613.822.7488. You must provide 30 days notice.

Refund Policy

There are no refunds given for registration to events, unless cancelled by organizer. Registration may be transferred.

Tax

All sales are subject to a 13% tax as per Canadian law.

Waivers

FitCon Sessions

You must view and agree to the FitCon Session Waver before undertaking a fitness session at FitCon.

*We reserve the right to make changes to this policy. Any changes to this policy will be posted.